Mackintosh Office Administrator

2018 has been an exciting time for the Mackintosh Society with the 150th anniversary of Mackintosh’s birth and the opening of our Visitor Information Centre at ‘Mackintosh at the Willow’ in Glasgow city centre.

The CRM Society is looking to recruit a dynamic, skilled individual to support the Society’s small team at the charity’s HQ at Queen’s Cross.

Job Description /Brief
Job Title: Mackintosh Office Administrator
Reporting to: Head of Business & Development
Salary: £15,000 PA, Pro Rata plus up to 5% contributory pension

HOURS OF WORK: 30 hrs (4 days per week)
Please note that this role will require some weekend and out of hours working.

HOLIDAYS: The holiday entitlement is 28 working days (Pro-Rata) each calendar year, inclusive of Bank Holidays.

General Job Outline

The Charles Rennie Mackintosh Society is an independent, non-profit charity established in 1973 to promote and encourage awareness of the iconic Scottish architect and designer Charles Rennie Mackintosh. In 1999 the Society became owner and long-term custodian of Queen’s Cross Church (now known as ‘Mackintosh Queen’s Cross’). This is the only church built to CRM’s design, A listed and a national treasure for Scotland – a key element in show-casing and promoting the legacy of Mackintosh.

Are you a motivated administrator keen to gain experience working in the heritage sector? We require a talented Office Administrator to join our small, but busy team at Mackintosh Queen’s Cross in Glasgow. You must be a team player with the ability to multi task and work well under pressure. Candidate must be computer literate with all Microsoft products, have excellent communication and customer services skills. The ability to speak or write in another language would be useful.
Interest in Arts and Heritage and especially Charles Rennie Mackintosh is desirable.

Main responsibilities:
Responsible for:-
1. Managing routine tasks dealing with requests for information received by post, email, telephone and from visitors, in respect of membership, tours, weddings, group visits and other CRM buildings
2. Provide development and communications support to Head of Business & Development
3. Assisting with retail sales and ensuring shop is kept well stocked
4. Welcoming visitors to Queen’s Cross
5. Keeping diary and all files up to-date
6. Ordering stationery, office supplies, kitchen and cleaning materials, as required
7. Maintaining MailChimp email addresses to facilitate responses to requests for information on events/activities, etc., from visitors to Society's website
8. undertaking other duties, as agreed with Director

Note: The post of Mackintosh Office Administrator is a part-time appointment and involves 30 hours attendance per week, spread over four days or by arrangement with the Director.

This is not an exhaustive list, as a small organisation, a high-degree of flexibility and adaptability is required from the team.
Desirable Skills & Experience:  Evidence of administration skills and ability to take initiative  Previous experience ideally within the heritage, tourism, hospitality, leisure, or retail industries.  Ability to work with partner organisations, ie. Mackintosh Venues & Destination Marketing Organisations.  Ability to prioritise and adapt effectively and remain calm under pressure.  Excellent interpersonal skills  Computer literate and fully conversant in the full suite of Microsoft Office Applications.

How to apply: If you would like to apply for this opportunity, please submit an up-to-date CV including details about your availability / notice period.

Submit 3 copies of your CV with a covering letter to Stuart Robertson, Director, Charles Rennie Mackintosh Society, together with the names and contact details of 3 referees who may be contacted as part of the selection process.

Interviews will be held at Mackintosh Queen’s Cross, Glasgow, on Monday 8 October 2018

Charles Rennie Mackintosh Society
Mackintosh Queen’s Cross
870 Garscube Road
Glasgow
G20 7EL
Phone: 0141 946 6600
Web: www.crmsociety.com
Email: stuart@crmsociety.com

Closing date: Noon on Wednesday 26 September 2018

If you would like to learn more getting involved with the Society or about our volunteer programme please feel free to get in touch at info@crmsociety.com or 0141 946 6600.

Details of all our volunteer opportunities are available here.